We bring together everything that’s required to
manage your child care agency

An all-in-one booking, scheduling, and client management system designed specifically for babysitter and nanny agencies.

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Mobile notifications

Email & mobile notifications to keep both you and your carers updated.

Organise clients

Easily manage your clients profiles, update their info & see their bookings/placements.

Nanny placement dashboard

Offer nanny placements to your team, get replies, track the status & invoice clients.

Streamline casual bookings

Select the 'automatic' booking option to have CareCaptain send the profile of the 'first accepting carer' to the client via email.

Take payments

Charge booking fees, save client payment methods, create invoices for bookings or nanny placements.

Tag carer groups

Tag your carers however you like, & offer bookings/placements to specific tag groups.

Mobile & desktop app

Use your admin account with full functionality on both your desktop & mobile.

Multiple locations

Add multiple locations to differentiate teams of carers & clients.

website form

Embed your CareCaptain booking form on your website, so bookings come straight through to your dashboard.


Easily download spreadsheet reports of your bookings & clients.

Email templates

Customise your email templates in your own style, so your clients see no difference.

Calendar sync
for carers

Carers are able to sync their CareCaptain bookings to their Google Calendar or iCal.

60 day free trial.

During your free trial, we'll closely work with you to assist with any queries and help you get set up. We also love to hear your suggestions for new features.

Get Started

Notify your team of incoming
bookings & nanny placements

Your carers will have their very own CareCaptain mobile app, that allows them to:

Accept or decline casual bookings
See their past and upcoming bookings
Apply for nanny placements or temp placements
Be notified of booking updates & cancellations
Sync their Google or Apple Calendar
Opt-in for email notifications

Casual Booking Process


Client books via your own website

Your own CareCaptain casual booking form is embedded on your website, so clients can easily book as per usual.


You action the booking & send it out to your team

Select either the 'manual' or 'auto' booking option, then send it out to all qualified sitters or select groups.


Your sitters are notified of the new booking

The suitable sitters will be notified via mobile notifications and can open their app to see the booking details.


Your sitters
accept or decline
the booking

As simple as that.


The profile of the accepted sitter is sent to the client

Scroll down to see what that looks like!


Client clicks
confirm or cancel link

The carer is then notified & the booking will be in their 'confirmed bookings' tab.

Customise your email templates to your liking.

This is the email that is sent to the client after a carer has accepted the booking - this can be automated or manually sent by a click of a button. It allows them to click the confirm or cancel link, which will then trigger CareCaptain to notify the carer & update it on your dashboard.

Charge booking fees & create invoices.

We've integrated with Stripe Payments to allow you to take payment of booking fees & create invoices. You can choose to take upfront payment or charge the client after you've found a sitter.